Choosing the right wedding vendors can make or break your big day. From the photographer to the caterer, every vendor plays a unique role in bringing your vision to life. But before you sign any contract, it’s important to ask the right questions, the ones that help you understand their professionalism, expectations, and whether they’re truly the best fit for you.
Here are the key questions every couple should ask before booking any wedding vendor.
1. Are You Available on Our Date?
This should always be the first question.
No matter how talented a vendor is, availability determines everything.
2. What Is Included in Your Packages?
Ask for a clear breakdown of:
- Services
- Hours covered
- Number of team members
- Deliverables (e.g., edited photos, event day coverage, final video length)
- Any extras or add-ons
This helps you compare vendors fairly.
3. Can We See Your Previous Work?
Every vendor; planner, DJ, makeup artist, decorator, photographer, should be able to show:
- A recent portfolio
- Full galleries (not just highlights)
- Reviews or testimonials
- Social media handles
You want consistency, not just a few good samples.
4. What Is Your Working Style?
Understanding how they operate prevents surprises.
Examples:
- Photographers: “Do you direct poses or shoot candidly?”
- Planners: “How hands-on are you during planning?”
- Caterers: “Do you offer tastings?”
- DJs: “Do you take song requests?”
Their style should match your vision.
5. How Do You Handle Challenges or Emergencies?
A calm, experienced vendor will have answers for situations like:
- Delays
- Weather changes
- Equipment failure
- Last-minute requests
- Power issues
Professional vendors always have a backup plan.
6. What Is Your Payment Structure?
Ask:
- How much deposit is required?
- When are remaining payments due?
- Do they offer payment plans?
- What is the cancellation or refund policy?
Always read the contract line by line.
7. Are You Working Any Other Events That Day?
Some vendors juggle multiple weddings.
It’s not always bad, but you should know:
- How much time they can dedicate
- Whether they’ll be rushed
- If they’re sending associates instead of themselves
Transparency matters.
8. Do You Work Well With Other Vendors?
Great collaboration = a smooth wedding.
If possible, ask:
- Whether they’ve worked at your venue before
- If they know your planner or photographer
- How they usually interact with event teams
Good chemistry behind the scenes creates a seamless experience.
9. What Do You Need From Us?
Some vendors require:
- A shot list
- A playlist
- A schedule
- Meal provisions
- A changing space
- Early access to the venue
Clarifying this ahead of time avoids last-minute stress.
10. When Will We Receive the Final Deliverables?
For example:
- Photos
- Videos
- Decor breakdown time
- Edited content
- Final invoices
Set expectations early so you’re not left wondering after the wedding.
Final Thoughts
Your wedding vendors are partners in your celebration.
The more questions you ask, the more confident you’ll feel walking into your big day. Don’t be afraid to request clarity, proof of experience, or detailed breakdowns, professional vendors will always appreciate informed clients.
